2022 Global Unity Gathering
In-Person Wellness & Covid Protocol
Please review the following onsite protocols and then decide if attending in person or online is the best decision for you. If you are unsure about participating in person or are uncomfortable following any of the protocols below, we recommend you participate online.
When we come together in community, it is critical that we all take seriously our role in keeping everyone safe. During a pandemic, our decisions and actions affect the group as much as they affect us individually. We ask you to be vigilant and realistic about your own health. Any small symptom might be COVID and, if you act quickly, you may be able to care for your fellow community members.
Please note, there is a risk of exposure to COVID during your travels and you may arrive onsite and test negative for up to 72 hours before testing positive. We encourage everyone to take precaution while traveling to the onsite event, including masking and physical distancing, to keep themselves and others at the event safe.
Finally, we highly recommend not participating at the in-person event if you fall within a high risk category. Please keep in mind as the CDC writes on their website, “Attending a large gathering or event increases your chance of being in close contact with people outside your household and being exposed to COVID-19.”
Here is the list of procedures we will be following for the event.
Pre-Event COVID Testing
We are requiring that you take a COVID PCR or NAAT test before traveling to Marco Island, Florida. As an alternative to the PCR or NAAT test, you may submit two negative rapid antigen tests taken 24 hours apart. This testing must be completed within 72 hours prior to traveling to the event.
Heed Health can assist you in getting your PCR test pre-event. More information will be sent to those registered for the onsite event.
Again, in order to complete your onsite registration and receive your nametag, you are required to submit a negative PCR or NAAT test or 2 negative rapid antigen tests 24 hours apart that you have taken within 72 hours prior to traveling to the event.
If you, or someone you have been in close contact with, is experiencing flu-like symptoms, or has tested positive for COVID within 5 days of the start of the event, we ask that you switch your registration to online, and we will refund the difference in price.
If you have a documented case of COVID more than 5 days prior to the start of the event and within 90 days, please see the “What if I was recently infected with COVID?” section below.
During the Event
Adjusting policies based on current viral spread data – We will be tracking the local and international spread metrics and will adjust our protocols to minimize viral spread. If and when this is the case, we will be in communication with all registered participants.
Masking – All participants in the program hall will be required to wear masks
(Kn95 (preferred) or surgical masks. No cloth masks), unless their specific role requires otherwise (i.e. teaching, translating, etc.). The Kn95 masks have been shown to reduce your risk of getting or spreading COVID.
Seating in the Hall – We are limiting the onsite participation to 50% of the hall capacity, allowing us to space out the chairs and participants.
Ventilation – To the extent possible, the hall doors will be kept open.
Disinfecting – The hotel staff will clean the hall, boutique and other public areas daily.
COVID Testing – Heed Health will be administering onsite COVID antigen testing midway through the event.
Daily Symptom Questionnaire – Heed Health will be sending out a simple daily health and symptom questionnaire. Completing the questionnaire will be required prior to entering the hall for that day’s program.
Meals – Lunches will be provided on Friday & Saturday in the outdoor Sunset Terrace.
Frequently Asked Questions
What if I Feel Symptoms Coming On During the Event?
If you test positive for COVID or have a fever – You will need to follow current CDC guidelines, including physical isolation from the program. Of course, you will still be able to attend the program online, but not participate in the hall. Our onsite team will arrange for program meals to be delivered to your hotel room.
If you test negative for COVID but have COVID related symptoms – You will either be asked to follow the above protocols as if you tested positive, or show a negative PCR test to re-enter the program. For convenience, Heed Health will have special rapid molecular PCR tests available onsite – please note there is a $125 charge per test.
What do I do if my roommate tests positive for Covid?
What if I was recently infected with COVID?
If you are concerned that you may test positive on the PCR test ahead of the event, you can get a PCR test or Heed Health can send you a PCR test 2 weeks prior to the event.
If the results are positive, you will be out of isolation in time for the event and have the documentation to take the alternative route of 2 rapid antigen tests.
If the results are negative, you may participate in the pre-arrival PCR screening like everyone else, knowing you are past the “suspected” infection period.
What if I test positive on the onsite Antigen test but don’t have any symptoms?
If you are concerned that your test may be a “false positive” you will be allowed to retest with a rapid antigen test between 30-60 minutes after the initial test. If it continues to test positive, you will need to follow the COVID positive protocols outlined above.
A negative PCR test can also allow one to re-enter the program. For convenience, Heed Health will have special rapid molecular PCR tests available onsite – please note there is a $125 charge per test.
Any questions? Contact us at firstname.lastname@example.org